Sick notes & continued pay

Sick leave needs no approval: whoever is ill reports sick in Klokk, and the absence applies at once. The target is dropped for those days; the time account stays untouched.

Reporting sick

1. Under Requests, click Report Sick.

2. Enter Sick from — usually today.

3. Enter the Expected recovery date when the end is known (for example from the doctor’s note). Left empty, the sick leave is open — it runs until you report recovered.

4. Submit. The sick leave shows as approved; to colleagues in the team calendar only as “absent”, without a reason.

Reporting recovered

While sick leave is running, Klokk shows Currently on sick leave with the date Sick since. Report Recovered ends it with today; from tomorrow the normal target applies again.

Correcting a mistake

Sick leave that is wrong can be taken back:

• With the permission Delete own sick leave (granted by an admin under Admin → Users) you delete it directly.
• Otherwise click Retract sick leave. An admin decides: Delete sick leave (you count as fit for work again) or Keep sick. You get the result by e-mail and notification.

Time entries recorded during the sick leave stay when it is deleted. Sick leave in a closed month can no longer be changed.

Notifications

In a person’s work schedule, admins can switch on Notify on sick report. The admins then receive an e-mail as soon as this person reports sick or recovered.

Continued pay

With sick leave, approvers see until when continued pay runs under § 3 EFZG (German Continued Remuneration Act):

• six weeks from the start of the illness,
• at the earliest from the fifth week of employment,
• earlier periods of the same illness count towards the six weeks.

Klokk shows “Continued pay until …” and afterwards “Continued pay ended on … (6 weeks, German EFZG § 3)”. Klokk knows no diagnoses: the date is the latest possible end. Whether earlier periods of the same illness shorten it is for HR to check.

Privacy

Health data is specially protected (Art. 9 GDPR):

• Colleagues see only “absent” in the team calendar, never the reason.
• Comments on absences — often with health details — are stored encrypted.
• The kind of an absence is seen only by the person and whoever decides their requests.

Tip

Sick leave in Klokk does not replace the doctor’s note. In Germany the employer retrieves the electronic certificate (eAU) from the health insurer as usual.