Monthly record (PDF)
The monthly record sums up a person’s working time for one month on a printable PDF page — for payroll, the personnel file, or the record-keeping duty under German law (§ 17 MiLoG, § 16 ArbZG).
Where to get it
Section titled “Where to get it”- Employees download their own record under Time Tracking in the month view with Monthly record (PDF).
- Admins and managers open a person under Admin → Time Analysis and download the record for the chosen month there.
The file is named Working-time-record_<last name>_<first name>_<year>-<month>.pdf (in German Arbeitszeitnachweis_…), in the language of whoever downloads it.
What it contains
Section titled “What it contains”Header: name, personnel number, department, weekly hours and period.
Per day:
| Column | Content |
|---|---|
| Date, day | every calendar day of the month |
| Start, end, break | every entry of the day; a running entry shows as “running” |
| Working time | net working time, with a day total for several entries |
| Target, balance | the day’s target and the difference |
| Remarks | public holiday or company day off, absence, travel time, work location, “not approved” |
Totals: target, actual, balance, breaks and public holidays of the month, travel time with the part counted, and the time account at the start and end of the month (or today in the running month).
Signature lines for the employee and the employer, and in the footer when the record was created.
Notes in the record
Section titled “Notes in the record”- Running month: “As of …: the month is not over yet — target and balance count only the days before today.”
- Closed month: “Month closed on … by …; the figures can no longer be changed.” See month-end closing.
- Entries not approved are shown marked “not approved”, but do not count as working time.
Other exports
Section titled “Other exports”Under Time Tracking → Export the entries are also available as CSV (for spreadsheets and payroll software) and as a calendar file.