Substitutes

Whoever requests vacation or another absence can name a substitute — the colleague who covers during that time. Approvers know whether the work is covered, and the substitute hears about it in time.

Naming a substitute

1. In the absence request, choose a person under Substitute (optional; “— none —” leaves it empty).

2. Everyone active in your company except yourself can be chosen.

3. Submit the request as usual.

For approvers

The request shows Substitute: name. If the substitute is away too in the same period (approved or requested), Klokk points it out — worth asking before you approve.

For the substitute

• Once approved, the substitute gets a notification (“You cover for …”) by e-mail and, when switched on, by push.
• On the dashboard, Your substitutions lists all upcoming and current substitutions with name and period.
• If the absence is cancelled, the substitute is told too (“No cover needed for …”).

Whether notifications come by push or e-mail, everyone sets in their profile under Notifications → Substitutions.

Good to know

• The substitute sees only the name and period of the absence, not its kind.
• A substitution is a notice, not an approval: the substitute need not agree, and Klokk changes nothing about their times.